This is a professional position responsible for the entire department business operations including but not limited to: budget processes, office functions and management, member services and ensuring the department is in compliance with state and university policies and procedures and functions related to budget revenues and expenditures. Responsible for hiring and training all staff. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Executive Director of Campus Recreation.

ESSENTIAL JOB FUNCTIONS

1. Coordinates member services functions such as program registration, facility access rights, and membership sales.
2. Manages member services annual budgets and supervises departmental payroll function.
3. Researches and applies new knowledge and techniques to current policies, procedures and operations.
4. Serves as primary liaison to university faculty and staff, student organizations, external organizations and/or vendors, and the general public.
5. Serves as key point of contact for university departments as well as recreation member services concerning accounting, and financial information related to departmental activities and transactions.
6. Oversees the business operations, budgeting, accounting, data collection and retention, and administrative support functions of the Campus Recreation Department.
7. Manages departmental budgets, including evaluating budgets, tracking revenues and expenditures, and reconciling financial data including accounts payable, reconciling receivables and revenue accounts tracking.
8. Manages all departmental purchasing processes and details procurement cards.
9. Develops and implements internal processes and procedures related to assigned functions and identifies any needed operational improvements or inefficiencies and implements solutions where applicable.
10. Coordinates the overall administrative support to the department director, assistant directors and coordinators.
11. Manages the receipt of payments from students, faculty/staff, alumni, and others for department functions and activities, including outside vendors and contractors.
12. Prepares and analyzes daily, monthly, quarterly, annual, and special reports.
13. Processes memberships, payroll deductions, donations, and all revenues and invoices.
14. Posts monthly expenditures.
15. Serves on departmental and campus wide committees, staff trainings, and assists with special events.
16. Coordinates departmental travel for all areas of campus recreation including sport clubs with 18 active clubs.
17. Coordinates the review, investigation, and correction of errors and discrepancies in billing, interdepartmental transfers, financial entries, documents, contracts, and reports.
18. Interprets departmental and university policies and procedures to students, staff, members, and general public.
19. Directs and ensures accuracy of accounting data processing into software used by the department.
20. Manages personnel records and processes all human resources actions (new appointments, separations, etc.) for professional staff and graduate assistants.

Master’s degree in finance, accounting, business, or a related field is required. Related experience may be substituted for required education on a basis set forth by the Department of Human Resources.

Three years of related experience is required.  Experience in office management utilizing accounting/bookkeeping skills, forecasting, reconciliation, and/or budgeting is required.  Supervisory experience is preferred.  Experience in higher education is preferred.

The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.  

1. Knowledge of, or the ability to learn, university policies and procedures.
2. Knowledge of generally accepted accounting principles and computer technology related to accounting systems.
3. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
4. Skills in using computer applications including spreadsheet, database, and word processing software.
5. Organizational skills in managing projects simultaneously while maintaining a satisfactory work product.
6. Ability to set priorities and complete assignments on time.
7. Ability to compile, organize, interpret, and communicate accounting data and results in a concise format.
8. Ability to accurately prepare and maintain records, files, and reports.
9. Ability to handle large sums of money with high degree of accuracy.
10. Ability to work with and maintain confidential information.
11. Ability to communicate effectively in both oral and written form.
12. Ability to maintain effective interpersonal relationships.
13. Ability to exercise sound judgment in making critical decisions.
14. Ability to identify problems, evaluate alternatives, and implement effective solutions.
15. Ability to analyze complex information and develop plans to address identified issues.
16. Ability to review and analyze financial information.
17. Ability to explain policies and procedures to staff and the public.
18. Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.
19. Ability to train and supervise others.
20. Ability to learn office and university-specific software.

About Stephen F. Austin State University

Stephen F. Austin State University offers nearly 50 graduate degrees, including two doctoral programs, and enrolls approximately 12,000 students. SFA’s beautiful campus is located in the oldest town in Texas - Nacogdoches, Texas which has approximately 32,000 residents. Located two hours north of Houston in the Piney woods of East Texas, Nacogdoches has a low cost of living and a moderate climate with year-round recreational opportunities.

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