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The Programming Coordinator – Fitness and Recreation collaborates with Athletics colleagues and campus partners to deliver high-quality personal training, group fitness, and recreation programming that serves a diverse University community. The Coordinator supports the day-to-day coordination, staffing, and delivery of fitness and recreation programs at the Dixon Center and across University facilities, including expanded offerings on the Cabrini Campus.
Villanova’s fitness programming includes 40+ weekly group fitness classes and a personal training service model supported by professional staff and part-time instructors. The Coordinator works closely with the Office of Health Promotion, the Office of Student Involvement, and Human Resources to assist with campus-wide fitness and wellness initiatives, while also representing the department at key community engagement events such as Orientation, Student Activities Fairs, and wellness-focused campus programs.
This role ensures programs are well-organized, safe, welcoming, and aligned with departmental standards while fostering community engagement and supporting facility-based operations. Titles of Positions Supervised • Personal Trainers • Group Fitness Instructors
Fitness and Recreational Program Coordination • Coordinate and implement personal training and group fitness programs in alignment with departmental goals. • Develop semester?based group fitness class schedules (40+ classes per week). • Conduct intake meetings and registration processes for new personal training clients. • Manage program enrollment, participation tracking, and registration using recreation management software. • Support the ongoing evaluation and enhancement of fitness programming, including class audits, feedback review, and community input. • Assist with the development and implementation of fitness and recreation programming on the Cabrini Campus.
Community Engagement & Partnerships
• Collaborate with campus partners—including Health Promotion, OSI, Human Resources, and Athletics—to support coordinated wellness and fitness initiatives.
• Assist with outreach, event representation, and promotional activities for department programs.
• Participate in campus events such as Orientation, Student Activities Fairs, Parents Resource Fairs, and RA Resource Fairs. • Support communication and marketing efforts that increase community awareness and participation.
Financial & Program Performance Support
• Track participation, enrollment, and program usage to support financial and operational planning.
• Assist with collecting survey data, preparing reports, and documenting program performance.
• Provide data-informed recommendations that support program improvement and sustainability.
Personnel Coordination
• Support the recruitment, scheduling, training, and coordination of 5+ Personal Trainers and 20+ Group Fitness Instructors across Villanova and Cabrini.
• Assist with payroll processing and timekeeping accuracy.
• Provide coaching and mentorship to staff to ensure service quality, safety, and professional conduct.
•Conduct regular class audits and provide feedback to instructors.
Operational Support
• Provide on?site coordination for fitness programming, special events, and facility rentals.
• Coordinate facility usage and staffing coverage as needed.
• Report custodial, maintenance, or safety issues to appropriate personnel.
• Enforce University and departmental policies and procedures.
Formal Education
· Bachelor’s Degree required, preferably in Recreation Management, Sports Management, or a related field.
· Certification in First Aid, CPR, and AED required (or obtained within a specified period after hire).
Work Experience
· 0–2 years of experience in fitness programming, campus recreation, athletics, wellness, or a related field.
· Relevant student employment, internships, or graduate assistantships may count toward experience.
· Experience working in a customer-facing, student-facing, or community-based fitness or recreation environment.
Work Skills (e.g., written and verbal communication skills)
· Strong organizational, interpersonal, and communication skills.
· Ability to manage multiple priorities, maintain attention to detail, and work effectively with diverse groups.
· Ability to collaborate with others and coordinate work across teams.
Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)
· Demonstrated interest in fitness and recreation as part of wellness, belonging, and student success.
· Basic knowledge of risk management principles in fitness and recreation environments.
Equipment Knowledge
· Proficiency with Microsoft Office and other standard computer applications.
· Familiarity with a variety of fitness and recreation equipment.
Other:
· Morning, evening, and weekend hours required based on program schedules.
Why work at Villanova?Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.