The Program Assistant Position is designed to give applicants exposure to the administrative aspects of a Recreational Sports Unit and diversify their experience as they explore a potential career path in Campus Recreation. This position will primarily assist with day-to-day operations and provides the exposure necessary to allow for a more informed transition to a Graduate Assistant position within the field.
The Priority Deadline to submit cover letters and resumes is Monday, March 15th at 9:00am. Both the Intramural and Club positions will remain open until filled
Job Description
CLUB SPORTS (click for complete job description. Opens in new window) – 2 Openings
To apply for this position, email resume and cover letter to Laura Kucik lkucik@iu.edu
Administration
Prepare materials and assist with approximately 10 Officer Trainings and 10 Safety Lead Workshops annually, training nearly 200 individuals in each role
Use BeInvolved (Campus Labs) to review and process club travel forms, facility requests, and certification registrations
Develop the Club Sport practice schedule for given semesters and/or breaks based on club requests
Assist Club Sports Federation Executive Board in the creation of agendas for weekly and monthly meetings, facilitate discussions, and provide feedback with the assistance of the Assistant Director
Work alongside Club Sports Federation Marketing Committee to develop and organize marketing strategies for Club Sports
Organize club events by creating and maintaining a master Excel document of all club events, reserve equipment, create memos for staff working the events, and invoice clubs for event staffing
Prepare for and conduct Mid-Semester meetings with assigned club sports
Prepare meeting and training materials for CLB/IM Assistant and Head Supervisors at the beginning of each semester, as well as biweekly morning staff meetings
Provide evaluation of Head Supervisor and Assistant Supervisors on a regular basis
Recruit, train, motivate, schedule, and recognize student staff and/or club leaders
Assure high-quality service by maintaining relational contact with program participants, responding to comments and suggestions, and recruiting for Club Sports Federation leadership roles
Be a positive role model and mentor to club officers and fellow employees, provide enhanced relational service to all participants
Attend required annual Recreational Sports staff training and periodic in-service training
Provide exceptional relational service
Give constructive feedback to Unit Administration about CLB/IM policies & procedures p. Solicit participant feedback for program enhancement
Assist with the creation of monthly roster templates for each club
Utilize box for posting of monthly rosters and other information, as needed
Facility Assistant Manager
Work at least 5 hours per week on nights and/or weekends as the facility Assistant Manager Required to work at least 1 week during a semester break each academic year (Thanksgiving, Winter, or Spring)
Monitor and provide feedback concerning the performance of all hourly wage staff members assigned to your shift. Note outstanding performance, challenges, and disciplinary action taken.
Monitor and provide feedback about all programs and services. Note successes and concerns with recommendations for improvement.
Serve as a resource for all hourly staff and as the supervisor on duty for hourly student employees, providing guidance and assisting with problem-solving.
Assist the Risk Management First Responder as requested during all accident and incident responses within designated Recreational Sports facilities.
Serve as the primary point of contact for the On-Site/On-Call Professional Staff and ensure proper completion of various reports.
Serve as a role model and mentor to hourly staff, provide enhanced relational service to all participants, and stay informed about Recreational Sports information, events and policies.
Supervise all hourly staff while on shift, including troubleshooting no-shows
Conduct door checks for record-keeping and risk management purposes
Interact with participants to provide friendly, knowledgeable, relational service
Open and close both the Student Recreational Sports Center and the Intramural Center
Perform other duties as assigned as the on-shift supervisor
INTRAMURAL SPORTS (click for complete job description. Opens in new window) – 2 Openings
To apply for this position, email resume and cover letter to Ryan Fitzgerald rtfitzge@iu.edu
Administration
Work a minimum of 15 office hours, maximum of 29 hours total per week.
Attend required annual Recreational Sports staff training and periodic in-service training.
Providing exceptional relational service.
Give constructive feedback to Unit Administration about CLB/IM policies & procedures.
Soliciting participant feedback for program enhancement.
Prepare rules, policies, and schedules.
Organize, implement, evaluate, and document assigned sports.
Handling of protests, unsportsmanlike conduct events, and participant reports.
Preparation of meeting for student staff and participants.
Identify target-market and develop strategies.
Promote Intramural Sports throughout the campus.
Utilize personal selling to recruit participants and employees.
League set up and management of assigned sports.
Prepare and distribute surveys for participants and employees for assigned sports.
Personnel
Provide evaluation of Head Supervisor, Assistant Supervisors, and Evaluators on a regular basis.
Recruit, train, motivate, schedule, and recognize student staff and/or volunteers.
Ensure student employees have completed proper payroll forms.
Inventory of equipment before and after assigned sports.
Handling of disciplinary points, mid-semester monitor, and semester assessments under the direction of AD.
Assure high-quality service by maintaining relational contact with program participants, responding to comments and suggestions, and recruiting to volunteer in leadership roles.
Being a role model and mentor to fellow employees, provide enhanced relational service to all participants, and continually educate themselves on Recreational Sports information, events, and policies.
Facility Assistant Manager
Work at least 5 hours per week on nights and/or weekends as the facility Assistant Manager.
Required to work at least 1 week during a semester break each academic year (Thanksgiving, Winter, or Spring).
Monitor and provide feedback concerning the performance of all hourly wage staff members assigned to your shift. Note outstanding performance, challenges, and disciplinary action taken.
Monitor and provide feedback about all programs and services. Note successes and concerns with recommendations for improvement.
Serve as a resource for all hourly staff and as the supervisor on duty for hourly student employees, providing guidance and assisting with problem-solving.
Assist the Risk Management First Responder as requested during all accident and incident responses within designated Recreational Sports facilities.
Serve as the primary point of contact for the On-Site/On-Call Professional Staff and ensure proper completion of various reports.
Serve as a role model and mentor to hourly staff, provide enhanced relational service to all participants, and stay informed about Recreational Sports information, events and policies.
Supervise all hourly staff while on shift, including troubleshooting no-shows.
Conduct door checks for record-keeping and risk management purposes.
Interact with participants to provide friendly, knowledgeable, relational service.
Open and close both the Student Recreational Sports Center and the Bill Garrett Fieldhouse.
Perform other duties as assigned as the on-shift supervisor.
NOTES:
4 openings.
Additional Salary Information: Limited to 29 hours per week
About Campus Recreational Sports - Indiana University
Join Indiana University’s comprehensive recreational sports program. Our mission is to connect, inform, and inspire people to lead an active, healthy lifestyle. We serve over 36,000 students, faculty, staff, and public participants annually. Our programs utilize two multi-purpose facilities (housing over 400,000 square feet of activity space), three indoor pools, an outdoor pool complex, an indoor tennis center and numerous outdoor activity spaces. Our team consists of forty-six appointed staff members, seven graduate assistants, and over 1,000 hourly wage staff members. For more information, please visit our web site at www.iurecsports.org.Philosophy: Our organization fosters a team focused, collaborative work environment that emphasizes strong business practices, operational excellence and participant development. Our organization is committed to a student development philosophy that encourages student involvement in decision-making and leadership. A related hallmark is contribution to the professional preparation of recreational sport and fitness professionals. We provide opportunities for personal and professional growth in a fun and exciting environment.Indiana University is a...n equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, age, sex, sexual orientation or identity, national origin, disability status, or protected veteran status. This institution is also a provider of ADA services.
