This position works with the Assistant Director of University Recreation – Facilities and Events Management to provide leadership in managing events being hosted in the Campus Center. It provides direct oversight of the events student staff and their development. This position will be asked to flex time to work some nights and weekends for Campus Center functions and events.
Primary Duties & Responsibilities
Oversee the management of all team members in the event operations area of University Recreation. This includes: graduate assistant (1), and students (20) Personnel serving in these roles are responsible for: facility reservations, event management, building safety and security, cleaning equipment, basic maintenance functions, emergency response, and resolving customer service and access issues
Responsible for receiving, scheduling and confirming facility reservations over 2,000 reservation requests annually and placing confirmed events into Reserve West (campus-wide scheduling system) and coordinating one-on-one meetings with event organizers to determine event needs, scope, and all event specifics
Responsible for the day-to-day operation of the approximately 1,500 events held in the Campus Center annually which include: cleanliness, efficient operation, customer service, and minor repairs and maintenance
Responsible for invoicing and submitting contracts to outside organizations for special events
Handle all aspects of the walk-through with event clients for special events or events larger than 100 people
Assist with the creation and monitoring the UREC Event Management program budget of approximately $100,000 including student wages for essential student facility personnel and operating supplies such as: cleaning items, A/V equipment, service contracts, repairs, uniforms, etc.
Create, update and enforce all Campus Center rules, regulations and policies for students, faculty and staff and visitors to campus
Lead American Red Cross CPR, First-Aid, and AED trainings for professional and student staff
Master’s Degree in Student Affairs, Business Administration, Sports Management, Recreation, Communications, or other related field
2+ or more years of progressive experience in event management/operations
Experience supervising multiple levels of staff including: undergraduate and graduate
American Red Cross First Aid, CPR, AED Instructor
Coordinator of Facilities
This position works collaboratively with the Assistant Director of Facilities and Events to provide leadership in daily facility operations of the Campus Center. This position will be asked to flex time to work some nights and weekends for Campus Center functions and events.
Primary Duties & Responsibilities
Oversee the management of all team members in the facility operations area of University Recreation. This includes: graduate assistant (1), and students (55) Personnel serving in these roles are responsible for building safety and security, cleaning equipment, maintenance functions, equipment check-out, laundry, facility opening and closing procedures, cash handling, emergency response, and resolving customer service and access issues. handling, emergency response, and resolving customer service and access issues
Conduct daily facility and equipment inspections throughout Campus Center facilities and correct minor deficiencies in-house or through the appropriate University or external channels. This includes fitness spaces, fitness equipment, and audiovisual needs throughout ballroom and meeting spaces
Supervise facility technician student assistants and in-house maintenance shop. Notify Assistant Director of University Recreation – Facilities and Events Management of major deficiencies or immediate problems affecting patron safety and security; Coordinate bi-annual Campus Center shutdown weeks for department
Assist with the creation and monitoring of the UREC Facility Management program budget of approximately $300,000 including student wages. Oversee departmental sales including locker management at administrative desk
Assist in developing a repair and replacement budget for all furniture, fixtures, and equipment (FF&E) in the Campus Center; Maintain and purchase inventory of all operating and equipment supplies
Lead American Red Cross CPR, First Aid, and AED trainings for professional and student staff
Master’s Degree in Business Administration, Student Affairs, Sports Management, Recreation, Communications, or other related field
2+ or more years of progressive experience in facility operations in university recreation
Experience supervising multiple levels of staff including: undergraduate and graduate.
You may contact the Assistant Director of Facilities & Events, Manica Pierrette firstname.lastname@example.org with any questions.
About University of West Georgia
At the University of West Georgia, we're in the business of transforming lives and changing perspectives. From success in the classroom and chosen career fields to success on the athletic field and the total college experience, UWG has more than 1100 full-time faculty and staff members dedicated to helping you succeed.
Nearly 13,000 students pursuing undergraduate and graduate degrees enroll at UWG each year. Students enjoy a complete college life experience on the Carrollton campus, including residence hall living, intercollegiate athletics competitions and opportunities to get involved in more than 150 student organizations.
Named by The Princeton Review as one of the Best Southeastern Colleges and one of America’s Best Value Colleges, the University of West Georgia provides exceptional academic quality. Its 93 programs of study include 50 at the bachelor’s level, 31 at the master’s and specialist levels, four at the doctoral level and 8 at the certificate level. Online courses are available for both undergraduate and graduate students seeking flexibility in time and location.
UWG is home to the state's first Honors College, complete with an honors curriculum. The unive...rsity's Advanced Academy of Georgia is one of only about 12 U.S. programs that allow gifted high-school-age students to earn concurrent high school and college credit while living on campus in a full-time residential program.