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Posted: 31-Aug-23
Location: Bloomington, Indiana
Type: Full Time
Salary: $80,000 - $90,000
Categories:
Required Education:
Internal Number: 307957
The Facilities Support Director supports the operations, maintenance, repair, and renovation for Recreational Sports pertaining to 2 multi-purpose facilities (housing over 400,000 square feet of activity space, 4 indoor and outdoor pools, an indoor tennis center, 15 acres of outdoor space and $5M in capital assets and equipment. In addition, the Facilities Support Director oversees labor support for all other program and service areas (e.g. cleaning facilities and equipment, repairing and maintaining equipment, supporting special events, field preparation and maintenance, etc.) and oversees 3 full-time assistant directors. This position reports to the Associate Director of Operations of Recreational Sports.
Department-Specific Responsibilities
- Advanced project management, budgeting, contracting, and resource management skills for both capital projects and renovation and repair projects
- Collaborates and coordinates large facility upgrade projects while maintaining relationships with university facility operations and outside contractors.
- Ability to prioritize and efficiently process facility operations requests and tickets
- Leads asset management and replacement planning for 5 large facilities, storage spaces, fitness and office equipment.
- Collaborates on emergency and risk management with other member of the Recreational Sports and Office of Student Life team
- Builds and maintains strong partnerships with campus partners to ensure student success and health and wellness.
- Oversees processes and projects related to building operations and maintenance and the activities of a multi-craft maintenance and custodial group, such as maintenance planning, security/access control, emergency response, inspections, repairs, and corrective action.
- Provides comprehensive facility oversight and assistance for teams within the department.
- Participates in all aspects of project development, budget, implementation, and completion. Prepares estimates for repairs and ensures building maintenance falls within allocated budget with an emphasis on cost-containment.
- Monitors and maintains inventory levels and equipment/asset conditions through regular inspections and completion of required documentation.
- Manages building operations and maintenance such as maintenance planning, security/access control, and emergency response.
- Coordinates fulfillment of work orders for corrective action and routine maintenance; monitors progress, escalating especially complex matters as needed.
- Performs periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs.
- Orders supplies/equipment when necessary.
- Participates in and maintains an on-call rotation to cover emergency situations.
- May provide guidance to non-exempt Licensed and Skilled Trades staff or lower-level Facility Operations Specialists. May make procedural and process recommendations to supervisor for improved operational efficiency.
General Responsibilities
- Provides day-to-day operational management of Facility Operations staff.
- Establishes short-term operational objectives.
- Identifies operational issues and/or areas of improvement and implements solutions to improve processes and/or operational efficiency.
- Analyzes, monitors, and evaluates performance of assigned staff; establishes work priorities, conducts performance reviews, and provides corrective action as needed.
- Ensures adequate staffing and effective scheduling; participates and informs employment decisions for assigned staff.
- Provides direct supervision and oversight of assigned staff and activities; impacts, and is held accountable for, the performance of team and/or assigned staff.
- Ensures and provides training to assigned staff to improve Facility Operations; researches and identifies development opportunities for assigned staff.
- Researches and stays up-to-date on new industry Facility Operations standards, best practices, and emerging technology; keeps next-level leader(s) informed of trends as well as significant problems.
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Bachelor's degree in business, inventory management, controls, facilities management, or related field
WORK EXPERIENCE
Required
- 2 years in business, inventory management, controls, facilities management, or related field
Preferred
- 8 years in Recreational Sports, business, inventory management, controls, facilities management, project management, business operations or related field
- 5 years of management experience in relevant field, including direct supervision of full-time staff
LICENSES AND CERTIFICATES
Required
- Valid driver's license and ability to be insured by Indiana University Upon Hire
SKILLS
Required
- Ability to work in a safe and efficient manner
- Strong verbal communication and listening skills
- Proficient communication skills
- Effective leadership skills
- Demonstrates problem solving skills
- Demonstrates a high commitment to quality
- Ability to simultaneously handle multiple priorities
- Understanding of budgets and budgeting process.
- Knowledge and understanding of Microsoft Office programs such as Word, Excel, Outlook, etc.
- Ability to successfully complete required training programs.
